The rental period almost ends. What to do in 4 steps

In two weeks your tenant will move out. To wrap up the rental period in an good way, there are a couple of things to take care of. In this email we will help you to make sure everything will go smoothly

In two weeks your tenant will move out. We hope you had a great time together. To close up the rental period in an proper way, there are a couple of things to take care of. In this email we will help you to make sure everything will go smoothly 🚗💨

Step 1: Notify your tenant on time about the end of the rental period

Unlimited time contract with 9 months probation period (homestay contract)

Do you use the regular homestay contract (unlimited time) with the probation period of 9 months? Notify the tenant before the end of the 9th month. Notify the tenant by a written text message, either by post, mail or a Whatsapp. Make sure the tenant has received your message.

With a cancellation period of maximum 3 months, the maximum rental period with this type of contract (without you losing the right to unilaterally end the contract) is 9 + 3 months = 1 year.

Example 1:

You want to rent max 6 months;
Start rent: 1st of January
Notify tenant: before 1st of April about end of rental period
Contract ends: 1st of July

Example 2:

You want to rent max 12 months;
Start rent: 1st of January
Notify tenant: before 1st of October about end of rental period
Contract ends: 1st of January

Do you not want to end the rental period? Be aware that according to the Dutch law the contract will automatically be transformed to a contract for an unlimited period of time. This means the tenant will gain security of tenure and you as a host can no longer terminate the rent without reason. The tenant can always end the rent with a one-month notice period. Want to know more? Read our blog about types of contracts.

Limited period of time contract

Do you have a contract for a limited period of time? Notify the tenant 1 to 3 months before the end date.

Plan the move-out date together with your tenant

Step 2: Plan the move-out date

Ask the tenant to inform you about the move-out date or make clear agreements about it together. When all their stuff is moved and the room is clean, you can do an inspection together.

Step 3: Make sure your tenant deregisters

Make sure your tenant deregisters from the municipality and can show you proof of deregistration. The tenant may anonymize part of the information as long as it is clear that it concerns the tenant and your address. When the tenant has moved, the municipality will inform the tax authority. There's no action required on your part regarding this.

Note: Ensure that the tenant deregisters at the municipality themselves. Due to privacy regulations, you as a host may not request data from the municipality or deregister someone. Therefore, Hospi Housing advises including 'deregistration from the municipality' as a condition for the refund of the deposit.

Deregistration at the municipality can often be done physically or online

Step 4: Refund the deposit

If the room is left empty and clean, and the tenant is deregistered from the municipality, you can refund the deposit. End the rental period in a manner that you like. Cheers!🥂

Need some help?

Don't worry, Hospi Housing will provide all information and guidance you need. Read our blogs for usefull tips and experiences of other hosts. Find information about homestay rental and regulations in our frequently asked questions.

New with Hospi Housing? Sign up here for free, plan your intake and we will personally reach out. We will help you with all your questions and together explore what works best for you!